Facilities Management and Real Estate

• Managed a 45,000 sq ft office space in all of its operations and needs

• Project managed and coordinated two office expansions by liaising, meeting, and directing construction teams to bring the approved concepts through to first day of business totaling in an addition of 26,000 sq ft of office space over the course of 2 years

• Constructed and managed $1.5 million office operations budgets and expenses, overseeing day-to-day needs, employee wellness programs, catering, and office events

• Facilitated, project managed and implemented COVID-19 protocols and procedures in physical offices in preparation for employees’ return to office throughout 2020-2021, building in best practices at every opportunity

• Managed the schedules, ticketing, training, and compliance of all employees returning to office in accordance with state, county, and company policy in partnership with the COVID-19 taskforce

• Facilitated seating charts and office moves at a rapidly changing pace according to quarterly headcount projections

• Negotiated office vendor contracts, managed vendor relationships, and created contracting standards for all vendors that work on Niantic facilities

• Prepared and rolled out emergency protocols and procedures, as well as scheduled drills

• Created detailed workback plans with the REWS to execute culture events across the organization

• Managed a team of 3

Workplace Experience

• Managed and executed special in-office events in partnership with ERGs, Recruiting, and HR departments

• Created and implemented office procedures and protocols to shape and inform the global company cultural norms at Niantic

• Organized flights, shuttles, and acted as the employee point of contact for 3 major live events including Pokemon Go Fest 2018 and 2019 as well as Harry Potter Wizards Unite Fest 2019

• Organized and coordinated the 2018 company holiday party on a 3-month timeline for 500 guests

Executive Assistant Tasks

• Managed tight and organized scheduling on dynamic calendars for 2 C-level executives

• Systematized complex tasks that required coordination between different departments in the organization

• Prioritized meetings and projects to achieve directors’ scheduled goals

• Arranged complex and detailed travel plans, itineraries, and agendas, as well as compiled documents for travel-related meetings

• Created all existing onboarding materials for future executive assistants

• Created and managed expense reports

Office Manager Tasks

• Designed and created organization-wide office policies, procedures and coordinated existing building security procedures with tenant organization

• Assembled, managed, and documented all emergency information, materials, and procedures

• Solved all office-related issues including plumbing, theft, building damage, etc.

• Managed all facility rentals and coordinated with the tenant organization about schedules for rooms and billing

Board Liaison Tasks

• Enforced strict timelines for the monthly board packets

• Drafted and wrote all board minutes

• Managed catering, meeting rooms, and A/V setup for monthly board meetings

• Coordinated yearly off-site board retreat

• Familiarity with and ability to work with high-powered executives across many different industries with respect and courtesy

Events Manager and Coordinator Tasks

• Managed and executed 12 prospecting events, 3 receptions, 4 networking events, and 2 holiday parties ranging from 20-150 people

• Communicated with and secured speakers and moderators to public forums and events

• Created and enforced event promotion and timelines

• Coordinated with co-hosting organizations for volunteers, vendors, and event execution

• Collaborated on events with respect and deference to other people’s systems

• Crisis management and improvisation when laid plans cannot be executed

• Consistently met 119% of sales quota each month

• Fostered good relationships with prospective and current clients